Your Next Trip is at Risk Without a Church Transportation Policy


Time on the road exposes your congregation to potential accidents, mechanical breakdowns and unforeseen interruptions. Whether your youth group is headed to summer camp or the elderly are given rides to Sunday services, a three-point church transportation policy can help minimize risks.

1. Screen Drivers

Thorough screening helps keep unsafe drivers out of the driver’s seat. The screening process should include:

  • A written application to gather basic information
  • A background check to verify credentials
  • A personal interview to look for red flags
  • A reference check to provide additional insights
  • A road test to see how they perform behind the wheel
  • An insurance check to make sure they’re covered
2. Train Drivers

Training sets expectations, provides insights for safer driving and prepares drivers to handle tough situations. Essential training topics in your church transportation policy should include:

  • How to perform pre-and post-trip inspections
  • Why seatbelt use is required for all drivers and passengers
  • How to avoid distractions
  • Know when it’s time for a backup driver
  • How to adjust to the weather
  • Why you should avoid caravans
  • How to manage a roadside emergency
3. Monitor Drivers

Monitor and provide feedback on drivers’ safety habits. Keep a close eye on the following:

  • Excessive speed
  • Rapid changes in speed
  • Sharp turns
Manage Risks On and Off the Road

While a church transportation policy helps protect your people on the move, on-site activities present their own unique risks. At GuideStone®, we’re your advocate in risk management in all your ministry’s activities. For a risk assessment or more information, contact us at or (214) 720-2868, Monday through Thursday, from 7 a.m. to 4:30 p.m. CT and Friday, from 7 a.m. to 4 p.m. CT.

This article is for informational purposes only. It is not intended to be construed as legal advice. Readers should use this article as a tool, along with best judgment and any terms or conditions that apply, to determine appropriate policies and procedures for your church's risk management program.